Meeting Minutes

Unapproved Version

Sacandaga Snowmobile Club Meeting

April 1, 2017 9:30am

Placid Pines Pub

Attendance: 15 members

Club President Dan Looman called the meeting to order.

 

Recording Secretary, Kelly Keyrouse, read the previous meeting minutes. Motion to accept made by John Ward and seconded by Jackie Robataille. Motion to accept March minutes approved.

 

Corinne Ricciardi gave the Treasurer’s report. The end of the year balance in the checking account is $X,XXX.

 

Committee Reports:

 

200 Club:  John reported that checks are rolling in for the season.  29 tickets are still available at the moment.  Many people not buying tickets due to moving south, need to promote to get more tickets sold as this is our only fundraiser which helps keeps the groomers maintained.  Barbara made up new signs to hang up in local establishments.  Kelly posted on Facebook to let as many people know about the drawing.  You do not need to be a member to have a ticket.

 

Trail Report: Trails are closed, still need work done.  Volunteers are needed to take down signs.  There will be a work party this summer to put insulation up in groomer barn. 

 

New Business: Chris reported the most recent copy of the By-laws he has is from 2008.  A committee is needed to help work with him to construct an updated copy.

 

Chris requested that Corrine issue a monthly Treasurers report to pass around at each meeting and then returned to her before end of meeting.  Motion was approved by all members at meeting.

 

Summer Party: Al Sofen is organizing the Summer Party, He could not attend meeting but sent an email with an outline estimating the expenses for the party. 

Catering-$1,000-$1,250

Burgers, dogs, etc.-$400-$600

Entertainment-$400-$700

Totaling-$1,800-$2,550

Members at the meeting discussed still having the party as bring a dish to share and only have a few items catered.   The club would provide the burgers and hot dogs and have members volunteer to cook just like the winter picnic which worked out very well.  We discussed having a DJ or acoustic guitar player to lower cost. 

There will be a committee meeting soon to discuss more.

 

Apparel:  Wendy Clark reported the sales have been slow since the winter picnic.  Sold 52 items last month.  Kid’s apparel is not moving well, there will be a sale on these items.  Club will order new shirts for summer picnic.  

 

Winter Organized Rides:

No Report

 

Old Business:

No Old Business

 

The next meeting will be Friday, October 6, 2017 at Edinburg Community Center at 7:30PM

 

A motion to adjourn the meeting made by Wally Robataille and seconded by Jimmy Looman.  Meeting adjourned at 10:03 am.

 

Respectfully Submitted,

Kelly Keyrouse

 

 

Board Members:

 

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, Absent

Trail Master – Jim Looman, present


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Sacandaga Snowmobile Club Meeting

March 4, 2017

Placid Pines Pub

Attendance: 17 members

The meeting was called to order by Club President Dan Looman at 9:30 A.M.

The previous meeting minutes were read by Ellen Taylor. Motion to accept by Jackie Robtallie, seconded by Donna Novotny. Motion to accept February 2017 minutes approved.


The Treasurer’s Report was given by Corinne Ricciardi. Report was accepted and approved.

Committee Reports:

200 Club

John Ward said he is having trouble selling tickets. There’s no one around due to weather conditions which makes it difficult to see people. He will continue making phone calls to get money from the people already in. We need to put flyers out to advertise and maybe put an ad in the town newsletter. People could purchase to give away as gifts. The first drawing is set for next month (April) and John assured the club that the 200 Club is solvent.

 

Winter Party

Good turnout. The quantity of food worked out well;  Al ordered for 75 people which was just about right. Not much left over. Hamburgers ran out pretty quickly.


Donations were $254; 50/50 drawing netted $168.  Overall cost to club was about $600 considering an estimated $250 in profits from apparel sales.

 

Summer Party

Dan L. reminded everyone that there is only one more meeting before July so we need to have a decision on this party by next meeting.


Al Sofen suggested we continue with the 3 hour food limit; we can decide what the hours will be.  We should again go with the catering and people can bring sides/desserts. We will still cook hamburgers and hot dogs but nothing else. Al Sofen said he would head the party committee if we want to do it this new way. We would order more food this time since we get a bigger turn out in the summer. Al will research the cost and report next meeting.

 

It was suggested that we try to get different entertainment this year; we need suggestions.

Date: Saturday, July 22, 2017               Where: Town of Day Picnic Area

 

Motion to accept planning for Summer Party: Al Sofen, John Ward second, motion accepted.

 

Trail Report

Dan said trails are shot right now, need snow. Only thing they can do now is maintain equipment.

 

New Business

None

 

Motion to adjourn the meeting was made by Wally Robatallie and seconded by Sue Safarik. Motion carried and the meeting was adjourned at 9:50 A.M.

 

Respectfully submitted,

 

Ellen Taylor (alt secretary)

 

Board Members are as follows:

President-Dan Looman                       Present

Vice President- Chris Waite                 Present

Secretary-Kelly Keyrouse                    Absent

Corr. Secretary-Donna Novotny           Present

Treasurer-Corinne Ricciardi                 Present

Trail Master-Jimmy Looman                Absent



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Sacandaga Snowmobile Club Meeting

February 4, 2017

Placid Pines Pub

Attendance:  20 members

The meeting was called to order by Club President Dan Looman at 9:41 A.M.

The previous meeting minutes were read by Donna Novotny.  Motion to accept by Al Sofen, seconded by Wally Robatallie.  Motion to accept January 2017 minutes, approved.

The Treasurer’s Report was given by Corinne Ricciardi.  Balance at end of month, $xx,xxx.xx Report was accepted and approved.

 
Committee Reports:
200 Club:
John Ward reported that he is making phone calls to holders of numbers that have not renewed for 2017.  Right now only about half of the numbers have been sold.  Wally Robatallie suggested that our newsletter clarify that it is not necessary to be a Club member to hold a number or to win.  Numbers can be purchased and given as gifts.  A flyer will be made and distributed and the Club website will be clarified to match.
 
Winter and Summer Parties: 
Al Sofen will be sending out a blast email about the Party in the Pines, asking for RSVP’s.  Club is supplying the Burgers & Dogs.  A caterer will supply a variety of salads.  A porta-potty will be available to lighten the load on the septic systems.  There is a sign-up sheet for 1 hour cooking details; a couple of slots are still available for volunteers.
 
Trail Report:
Several members were out grooming the trails on previous days.  Riding conditions are reportedly pretty good.  Jay Sterns stated that he had been on all of our trails and wanted to thank the groomers for a great job.
 
Saratoga County Planner, Jason Kemper, has been working with the Club to get funding for a bridge to be constructed where conditions require one on the Lost Diamond Trail.  The logging company that has caused a portion of trail S80 to be closed due to their logging operation has assisted the club with the establishment of a bypass trail.  The company spent at least 10 hours establishing GPS positioning and clearing some logs and debris.  They have submitted a bill to both Mulleyville Club and Sacandaga Club for a total of $150 to be split by each club.  Al Sofen made a motion that our club pay $75 on this bill.  The motion was seconded by Chris Waite and approved by the membership.  
 
Apparel: 
Wendy Clark reported that new apparel has arrived.  We are now stocking navy t-shirts & navy, gray & black sweatshirts w/hoodies.  T-Shirts are $12, Hoodies $25, Hats $12.  XXL and larger sizes are an additional $3 per shirt or hoodie.
 
New Business:
Club is having a work party on the trails immediately following this meeting.  Please come if you can.
 
A motion to adjourn the meeting was made by Wally Robatallie and seconded by Jay Sterns.  The motion carried and the meeting was adjourned at 10:07 A.M.
 
Respectfully Submitted,
Donna Novotny (filling in)

Board members are as follows:
 
President-Dan Looman - Present
Vice President- Chris Waite - Present
Secretary- Kelly Keyrouse - Absent
Corresponding Secretary- Donna Novotny - Present
Treasurer- Corinne Ricciardi - Present
Trail Master- Jimmy Looman - Absent


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Sacandaga Snowmobile Club Meeting

January 7, 2017

Placid Pines Pub

Attendance: 24 members

Club President Dan Looman called the meeting to order at 9:30 A.M.


Special Guest-Tony Goetke, NYS Forest Ranger introduced himself.  He is visiting local clubs and meeting members, making them aware of the rules and regulations for riding snowmobiles on state land.


Recording Secretary, Kelly Keyrouse, read the previous meeting minutes. Motion to accept made by Jimmy Looman and seconded by Dan Fields. Motion to accept December minutes approved.


Corinne Ricciardi gave the Treasurer’s report.

Committee Reports:

200 Club:  John reported that tickets for the 2017 drawing are available.  He has been out collecting money already.  Please mail checks to Sacandaga Snowmobile Club to reserve your number or see a club member.  If you would like to switch your number please call John at 518-863-8837 to see what numbers are available.

Trail Report: Jim Looman reported “We need snow and cold weather!”  There are many wet spots on the trails and more work is needed. The Turner Road trail is in very poor condition and the Mullyville Club has this trail marked as closed on their map.

Jay Sterns asked if other clubs close their trails, why we don’t close ours.  Dan Looman replied that when the trails get closed, snowmobilers still get around gates and go on them or vandalize personal property.

John Ward knows of some free pallets that he will get for the club for trail maintenance.

New Business: Dan Looman reported that new trail maps are ordered and will be distribulted to local establishments once they come in.

Winter and Summer Parties: Al Sofen is organizing the winter party. Al was not able to attend meeting but he did send a signup sheet for members to volunteer their time to cook at the grill for the party.  Please volunteer your time if you can, it is very much appreciated!

The December meeting minutes stipulate that club members can attend the Winter Party at no cost and that guests are required to pay a $10 donation. The party notice published in the Sacandaga Newsletter and distributed to all members via “blast” e-mail indicates that the party is free of charge to ALL attendees.

In order to avoid conflicts, John Ward made a motion that non-members and guests be admitted at no charge and that a donation jar be put out for any guest who would like to make a donation. The motion was seconded by Chris Waite and approved by those attending.   

Apparel:  Wendy Clark reported that the club made $243.95 during the holiday sale.  She will be meeting with Fred at Clear Image to place an order for new apparel.  

Winter Organized Rides

No Report

Old Business:

No Old Business

Miscellaneous:  Chris Waite mentioned that during the April 2016 meeting it was reported the club was going to review the by-laws.  Chris asked members to join a committee to review.  Donna Novotny volunteered to help.

The next meeting will be Saturday, February 4, 2017 at Placid Pines pub at 9:30 AM

A motion to adjourn the meeting made by Jimmy Looman and seconded by Wally Robataille.  Meeting adjourned at 9:55 am.

Respectfully Submitted,


Kelly Keyrouse

Board Members:

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, present

Trail Master – Jim Looman, present

 

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Approved Meeting Minutes

Sacandaga Snowmobile Club Meeting

December 2, 2016, 7:30 pm

Edinburg Community Center

Attendance: 18 members

Club President Dan Looman called the meeting to order.


Recording Secretary, Kelly Keyrouse, read the previous (November) meeting minutes. Motion to accept made by Al Sofen and seconded by Jimmy Looman. Motion to accept November minutes approved. 


Corinne Ricciardi gave the Treasurer’s report.


Committee Reports:

200 Club:  John Ward was not present to discuss the status of the 200 Club. Chris Waite reported that the November winners were Bill Taylor, Ed Waldo and Hunter Burns.

Trail Report:  The Club was notified of a major logging operation on trail S-80. There will be approximately 9 trucks a day coming out of the woods and for reasons of safety the landowner and logging firm do not want snowmobiles on the trail. This operation blocks trails for getting into the Mullyville trail system. 

Bob Campbell reported that our Club is trying to get in touch with owners of the lands in the 1,000 Acre Swamp in Edinburg in order to put a trail up directly to the Mullyville trail system.  Prior attempts have been made by Club members to map out such a trail using GPS coordinates but with little success. Bob and Al reported that they would like to go up there after hunting season to try again to map a trail with GPS.  The Mullyville club is willing to work with our Club on getting such a trail established. Each club would have to groom any new trail(s) for one full year in order to get state/county funds for the following year. The proposed trail is slightly less than 2 miles long and our Club will need more members to help out and groom more often.

The Club is also interested in getting a trail established on the west side of Fox Hill Road which will go down past Captain Nauti’s.  Members will meet to try and get this trail mapped on GPS and to contact all landowners to get permission. In order to get this trail approved, everything would have to be sent to the state by mid-February 2017.  


Trail to 4 Corners:  This trail is now closed due to Fuller’s store being closed for the season.  The owner has blocked off his property, eliminating access to the trail. The Club will not be grooming the trail up from the Lake and ‘No Gas’ signs have been erected.  

A work party has been scheduled for Saturday, December 17th. We will be working on the trails and all members are encouraged to attend. Al will make arrangements for the Club to obtain hay locally. 

New Business:

Winter and Summer Parties

Al Sofen, committee chair, reported that staging the winter party at the beach is a tremendous amount of work and it is always difficult to predict in advance what the weather will be.  A new idea is to have it be “A Party in the Pines”, held between both Placid Pines and Ponderosa Pines.  Owners of both establishments have agreedto this proposal. It is anticipated that Club members will frequent both establishments during the day. The proposal calls for food to be available at Ponderosa Pines from 12-3 and for Ted Hollander to provide entertainment at Placid Pines from 3-6.  The date of the winter party will be February 19, 2017.    


All Members at meeting were in favor of the proposal and Dan made a motion to approve “A Party in the Pines”. 

The next order of business discussed was Food.  It was agreed that Club members should be able to travel to the party by sled (weather permitting) and not have to worry about bringing a dish to share.  Al Sofen suggested the party be catered.  The Club will provide the hotdogs and hamburgers and hire a caterer to provide side dishes.   It was proposed to have the Club pay for Members only and guests would be required to pay a $10 donation. 

 A motion to approve the above arrangement was made and accepted.  

Apparel:  Wendy Clark inventoried all the club apparel and developed a spreadsheet. The Club will be ordering more black and gray long sleeve shirts, ball cap hats and other items as needed. Wendy will be contacting Clear Image to place an order. 

Winter Organized Rides:  No Report

Old Business:  No Old Business

Miscellaneous:  Chris has posted Club meeting minutes on the website for all club members to view. He will continue this practice in the future. 

The next meeting will be Saturday January 7, 2017 at Placid Pines pub at 9:30 AM

A motion to adjourn the meeting made by Jimmy Looman and seconded by Ellen Taylor.  Meeting adjourned at 8:23 pm.

Respectfully Submitted, 

Kelly Keyrouse 

 

Board Members:

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, absent

Trail Master – Jim Looman, present

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Approved Meeting Minutes

Sacandaga Snowmobile Club Meeting

November 4, 2016, 7:30 pm

Edinburg Community Center

Attendance: 24 members

The meeting was called to order by Club President:  Dan Looman

 

The previous (October) meeting minutes were read by Ellen Taylor. Motion to accept made by Barb James and seconded by Laurent Benway. Motion to accept October minutes approved.

 

The Treasurer’s report was given by Corinne Ricciardi.

 

Committee Reports:

 

200 Club:  John Ward was not present to discuss the status of the 200 Club. The most recent drawing was held early in the afternoon on October 28th at the Old Trail Inn. The location and time were last minute changes from the scheduled (and previously announced) time and location and many members were caught unaware of the changes. Considerable discussion ensued and it was resolved that in the future every effort would be made to stick to the time and location listed on the website.


Two more drawing are coming up, 11/25 & 12/30, both at Placid Pines, 8 pm. There are still some 200 Club tickets left.  Drawings for the new season will be starting in March 2017. 

 

Trail Report:  No Report

 

New Business:

Winter and Summer Parties

Al Sofen, committee chair, will be meeting with committee next Friday night at the Old Trail Inn at 7:30 pm.

 

Miscellaneous:

Vice President Chris Waite stated that he intends to have meeting minutes prepared in short order after each meeting and circulated by email to Board for review and approval.  The minutes will then be posted on the website for information of the general membership.

 

Winter Organized Rides

No Report

 

Old Business:

No Old Business

 

 

A motion to adjourn the meeting made by Donna Novotny and seconded by Barbara James.  Meeting adjourned at 7:45 pm.

 

Respectfully Submitted,

Ellen Taylor (Interim Recording Secretary)


Board Members:

 

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, absent (backup Ellen Taylor)

Correspondence Secretary – Donna Novotny, present

Trail Master – Jim Looman, absent



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Approved Meeting Minutes

Sacandaga Snowmobile Club Meeting

April 2, 2016

Placid Pines Pub

Attendance: 17 members

Club President Dan Looman called the meeting to order at 9:30 A.

Recording Secretary, Kelly Keyrouse, read the previous meeting minutes. Motion to accept made by Barbara James and seconded by Ellen Taylor. The motion was approved.


Corinne Ricciardi gave the treasurer’s report. Motion to accept the report made by Bill Taylor and seconded by Dan Fields.  The motion was approved.


Committee Reports:


200 Club: John Ward reported that some checks are still out in the mail. He recently made a deposit to the Treasurer. There are numbers still available for purchase.


Trail Report: Trails are closed. There is a work party scheduled for next Saturday, April 9 at 9 AM. Workers should meet at the groomer barn.


New Business:


The board positions of Vice President and Corresponding Secretary are vacant and open for nominations.


Al Sofen nominated Chris Waite for club Vice President.  Jim Bogart made a motion to approve the nomination, which was seconded by Barbara James. The motion was approved and with no further nominations for the office, Chris Waite was elected Vice President.


Dan Fields nominated Donna Novotny for club Corresponding Secretary.  Jim Bogert made a motion to approve the nomination, which was seconded by Dan Fields. The motion was approved and with no further nominations for the office, Donna Novotny was elected Corresponding Secretary.


The composition of the board is as follows:


President: Dan Looman

Vice President: Chris Waite

Recording Secretary: Kelly Keyrouse

Treasurer: Corinne Ricciardi

Corresponding Secretary: Donna Novotny

Trailmaster: Jimmy Looman


Jim Bogert discussed a letter he had previously presented to the board members. He stated that there is a need for a meeting of the board to update the procedures for reimbursing money for items bought for the club. No money should be reimbursed without a receipt. He also stated that the Board of Directors should be involved in approving leases and payments on those leases.  It was further recommended that there be established a committee to review and if necessary, revise the club by-laws. Chris Frederick will soon be auditing the club’s books before they are sent to the Accountant. A motion to accept Jim Bogert’s recommendations was made by Ed Waldo and seconded by Bill Waters. The motion was approved.


A motion to adjourn was made by Jim Bogert and seconded by Bill Taylor. The meeting was adjourned at 9:56 A.M.


Respectfully submitted,


Kelly Keyrouse