Meeting Minutes

NOTE

Minutes prior to January 2020  have been removed from the website in order to save server space on the club website. Members interested in any of those minutes should contact the club recording secretary.


Sacandaga Snowmobile Club

March 7, 2020

Placid Pines Pub

Attendance:     34 members

The meeting was called to order by Club President Chris Waite at 9:31 a.m.

The previous meeting minutes were read by Ellen Taylor. Motion to accept by Sue Safarik, and seconded by Wally Robataille. Motion to accept February 2020 minutes approved.

 

The Treasurer’s Report was given by Corinne Ricciardi. She noted that the Winter Party profited $100 after expenses, not including merchandise sales. Motion to accept by Jackie Robataille, and seconded by Donna Novotny. Motion to accept Treasurer’s Report approved.

 

Committee Reports:

200 Club

Chris Waite reported that he has collected the money for 87 numbers. He only has 3 weeks left to collect the rest before the first drawing.

 

Apparel

Chris Waite reported that they sold about $1800 in merchandise at the winter party. There are still a lot of items left to sell. He said that Wendy is looking for someone to take over the merchandise.

 

Super Raffle

Chris Waite reminded everyone that the tickets need to be turned in by the April meeting. Sales have not been as good as last year.

 

Correspondence

Donna Novotny reported that we have 355 registered members.

 

Trail Report

Al Sofen said we had a short season, only about 3 weeks. There was a lot of work done clearing debris from the trails by a small group of volunteers. Grooming went very well. The one Skandic broke down and will need to be repaired.

Jay Sterns said that he and Al Sofen did a lot of the grooming. Some of the people that had signed up were not available to help groom. He said that John Ward and Bill Taylor came to help out with work on a regular basis. He stressed the need for another vehicle to access the trails when there isn’t enough snow for sleds. The coordination of the grooming with Mulleyville went very well.

  

Winter Party

Ellen Taylor reported the party was a success. We had a lot of volunteers and the weather was great. There was a big turnout.

 

New Business:


Election results

85 ballots were cast: all board members were re-elected

                                     79 in favor of the merge

                                     6 against the merge

The merge was approved.

 

Chris Waite reported that the election held by Mulleyville on the merge was 98% in favor.


Bruce Wadsworth (Mulleyville President) said that there is a board meeting scheduled for Tuesday, March 10 at Tinny’s for the current officers of both clubs. At that meeting Bruce will present the structure of the new board and ballots will be sent out via email for voting.

 

He said he has also been talking with the Charlton and Galway clubs on merging. Bruce said that he will not be running for president of the new club. He will be taking over for the county president but would still like to have a position on the new board of the merged clubs.

 

Chris Waite stated that he was resigning as Sacandaga Club  president effective immediately. He said he will continue to take care of the 200 Club and assist in any way he can with the merger of the two clubs.

 

Jim Borgart made a motion to appoint Bob Campbell to be the interim president, Scott Todd 2nd the motion and the motion was accepted.

 

A motion to adjourn the meeting was made by Jim Bogart, and seconded by Al Sofen. Motion was accepted and the meeting was adjourned at 10:10 p.m.

 

Respectfully submitted,

 

Ellen Taylor (secretary)

 

Officers are as follows:

President-Chris Waite                           Present

Vice President- Susan Safarik              Present           

Secretary-Ellen Taylor                           Present

Corr. Secretary-Donna Novotny          Present

Treasurer-Corinne Ricciardi                 Present

Trail Master- Al Sofen                            Present

 

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Sacandaga Snowmobile Club

January 4, 2020

Placid Pines Pub

Attendance:   12 members

The meeting was called to order by Club President Chris Waite at 9:36 AM.

The previous meeting minutes were read by Peggy Elmendorf. Motion to accept was made by Jay Stearns and seconded by Jim Bogert. Motion to accept the December 2019 minutes was approved.

 

The Treasurer’s Report was given by Corinne Ricciardi. Motion to accept was made by Donna Novotny and seconded by Sue Safarik. The report was accepted and approved.

 

Committee Reports:

200 Club:

Chris Waite reported the club took in $19,400 with the yearly numbers sold and what was sold at the drawings.

 

Apparel:

Wendy Clark does not plan to order additional apparel prior to the Winter Party now that she has sufficient green long sleeve shirts. She hopes to sell more at the Club Winter Party.

 

Supper Raffle:

Our club sales have not been good. All members should try to sell the $5 tickets, of which $2.50 is returned to our club. Tickets can be obtained from Chris or Wendy. The drawing is April 25, 2020.

 

Business Sponsors:

Our business sponsors are shown on the new 2019-2020 Sacandaga and Mulleyville Snowmobile Club maps which were distributed at the meeting and are available locally.

 

Winter Party:

The Sacandaga Snowmobile Club Winter Party will be on Sunday February 16, 2020 between Placid Pines and Ponderosa Pines from noon to dusk. The club will supply hamburgers, hot dogs and chips. Please bring an appetizer, side dish, salad, or dessert to share. All are welcome.

 

Correspondence and Membership:

Donna Novotny reported we have 276 members to date and the number will increase as the snowmobiling season kicks in and more riders register their sleds. Donna requested that the monthly meeting notes be posted on the club website. Chris agreed to do so, made a motion and Jim Bogart seconded it.

 

Trail Report:

Al Sofen reported that he and Jay Stearns, armed with chain saws and loppers, cleared most club trails of the trees downed during the ice storm. The mountain was badly hit. The new drain pipes are working perfectly. However, there is still standing water and mud in other sections. Ed James finished working on the wiring to the Tucker; the lights are working and it is running well. The machines are ready to go when the weather gets colder and it snows. Al asked if pictures of the repair work can be posted on Facebook. Chris will ask Wendy to do so.

 

The Sacandaga Snowmobile Club maintains 16 miles of trails and the Mulleyville Club maintains about 51 miles.

 

New Business:

Chris expressed thanks to Al Sofen, Jay Stearns and all who are helping us with the trails, including the Mulleyville Club members. The S80 Lost Diamond trail will be labeled as “Rough Trail”. There are 2 bad spots which will be worked on next summer. Chris said Allison of the DEC has been helping us with trail improvements.

 

The merger with the Mulleyville Snowmobile Club is still in the discussion stage. Both clubs are working on achieving a 501(c)3 charitable corporation status with the IRS.  The process could take years. Bob Campbell of the Sacandaga Lake Business Association spoke about the process and the benefits. He is working with attorney Michael Poulin who reportedly will be calling the Sate Department concerning this.

 

There will be a new snowmobile trail to the lake off of Mason Road. There are still a couple of private landowners who have not yet agreed to let the trail cross their property.

 

Installing a Sacandaga Snowmobile Club web cam was discussed, possibly at Sport Island Pub.

 

Chris proposed we adopt new by-laws similar to those of the Mulleyville Club. The last time the current by-laws were reviewed was in 2008. Donna made a motion to accept and John Norman seconded it. The changes will be sent to those present to review and after 21 days they will be voted on at the next meeting

 

The election of Club officers will take place at the March club meeting.

 

Next Meeting:

The next meeting will be on Saturday February 8th at 9:30 AM at Placid Pines.

 

A motion to adjourn was made by Jeff Fonda and seconded by Jim Bogert. Motion was accepted and the meeting ended at 10:45 AM.

 

Respectfully submitted,

 

Peggy Elmendorf (substitute secretary)

 

 

Officers are as follows:

President-Chris Waite                           Present

Vice President- Susan Safarik              Present          

Secretary-Ellen Taylor                           Absent

Corr. Secretary-Donna Novotny          Present

Treasurer-Corinne Ricciardi                 Present

Trail Master- vacant