Meeting Minutes



Sacandaga Snowmobile Club

June 24, 2018

A special meeting of the Board of Directors was held at the request of President Chris Waite at his home in Edinburg. Six (6) board members were in attendance, constituting a quorum.

 

The meeting was called to order at 6:36 P.M.

 

The previous special meeting minutes from March 18, 2018 were reviewed by the group and a motion to accept was offered by Jackie Robataille and seconded by Sue Safarik. The motion to accept the March 18, 2018 minutes approved.

 

The meeting minutes from the last club meeting held on April 1, 2018 were presented by Chris Waite. A motion to accept was offered by Barb James and seconded by Jackie Robataille. The motion to accept the April 1, 2018 minutes approved.

 

Updates on discussions at the April 1, 2018 meeting:

The group discussed the equipment issues that were presented at that meeting by Jim Looman.

1.      The new skid has been built by Jim Looman and Bill Taylor.

2.     The Skandic was taken to be looked at and did not need the repairs that they thought it needed. It will just need to be cleaned up and then could be put up for sale as discussed at that meeting.

3.     There have not been any actions taken as yet to sell any of the other items mentioned.

4.     The extension to be built off the building was brought up; there doesn’t appear to be any work done on this yet.

5.     No info has been presented yet on the proposed Honda side-by-side with tracks.

6.     There was concern about a $1,000 payment that was requested for the steel to build the skid. The board wanted to remind people that any expenditures over $500 need to be specifically approved by the Executive Board prior to the commitment to purchase anything.

 

Misc. business:

The Audit Committee completed their review of the books and sent them to the tax preparation firm.

 

Chris mentioned that he was not able to verify the tax-exempt number that he was given by Dan Looman, the previous club president. He checked with the State and they said that was not the correct number. He will look into this further to ensure that the club has tax exempt status.

 

Committee Reports:

200 Club

Chris reported that there is a drawing this Friday and sales so far this year total $18,690.

 

Apparel

Wendy reported that we have not had many sales lately and that she has not restocked since the winter party.

 

Correspondence

Donna had nothing new. She had just sent out a reminder that day about the summer party.

 

Summer Party

Ellen gave an update on the plans for the party. We will need a work crew at 9:00 A.M. that morning to help set up. Donna will send out a notice a couple of weeks before. The grill volunteers were agreed upon, 1:00-2:00 Dan Fields, 2:00-3:00 Sue & Glen, 3:00-4:00 Donna and Mark.  Also, ticket sellers for the Chinese Auction: 1:00-2:00 Ellen, 2:00-3:00 Barb, 3:00-4:00 Sue. Barb and Jackie will get prizes for the kid’s games. We have the DJ and Toby’s tents all set and the ad is in the June & July issue of the Edinburg News. Ellen, Barb and Sue are each doing one of the entrees. We have several Chinese Auction donations already from local businesses. We need to reach out to get people to bring unwanted new items to donate.

 

Old Business:

Trail Report

Chris will check on the trail behind Fullers. There has been logging done and if a home is built on that property it may affect our trail.

 

New Business:

Record Storage

Chris reported that the Edinburg Town Hall has a place where we could store our records. This way they will be accessible to the officers of the club. There was discussion and concern over not having vital records and a lack of continuity in our club history.  All attendees agreed consolidating our records in one place would be a good step. There was a motion to accept this action by Barb James and seconded by Sue Safarik. The motion was accepted.

 

Sponsor Drive

Chris brought up that we have a list of sponsors that we advertise but it was unknown who was responsible for collecting their $100 sponsorship donation. Chris said he would look into this and see that it is addressed.

 

Landowner permissions

Chris has sent the yearly letters to all the landowners we get permission from but forgot to include a self-addressed stamped return envelope. He will follow up with the ones that don’t respond.

 

Status of Grooming Equipment

Chris reported from his meeting with the Saratoga County Snowmobile Association. There is discussion underway about creating a “Great Sacandaga Loop” of trails for us, Mulleyville, Galway and Charlton. The trail coordinators want to make all the trails Class A. It was mentioned that they would like to have the trail conditions mentioned on local news stations like they report the ski conditions.

 

Groomer Barn Lease

No one was able to find a copy of any past lease agreements.

Chris presented two lease agreements to be reviewed and asked for recommendations on the language to use. Members also reviewed the last years electric bills that the club paid for at the property where the groomer barn is. The Board felt that the owner of the property should pay the electric for June 1 through September 30. They felt this would be reasonable since the owner does not live there in the winter, however there was a concern that there is an operating green house drawing power over the winter. The members discussed getting a new lease signed by the end of July.

 

The special meeting of the Board of Directors was adjourned at 8:00 P.M.

 

Board members in attendance:

Chris Waite, President

Sue Safarik, Vice President

Ellen Taylor, Recording Secretary

Donna Novotny, Corresponding Secretary

Jackie Robataille, Audit Committee

Barbara James, Audit Committee

 

Board members absent:

Corinne Ricciardi, Treasurer

Jim Bogert, Audit Committee

Trail Coordinator, vacant

 

Also in attendance:

Wendy Clark, Apparel Coordinator

 

Respectfully submitted,

Ellen Taylor, Recording Secretary



Sacandaga Snowmobile Club

April 7, 2018

Placid Pines

Attendance:  21   members

 

The meeting was called to order by Club President Chris Waite at 9:30 am.

The previous meeting minutes were read by Ellen Taylor. Motion to accept by Sue Safarik, seconded by Dan Looman. Motion to accept the March 2018 minutes approved.

 

As the new president, Chris Waite welcomed everyone and announced that Sue Safarik was appointed as the new Vice President at a special session of the executive board.

 

The Treasurer’s Report was given by Corinne Ricciardi.

 

Committee Reports:

200 Club

Chris Waite reported that they had the first drawing for this year at Placid Pines last week. He has collected money for all but 17 numbers. There were 4 sold at the time of the last drawing to people already in the club for $10 each. He stated that even though money is not collected for all the numbers we still payout the full amount every month. If you want to purchase one of the outstanding numbers the current cost is $90.

 

Apparel

Chris reported for Wendy-he said that we used the Square™ to take credit card payments and it seemed to help in the sales. Donna had suggested we try it and it was a good idea. He said they currently have a lot of items in stock.

 

Summer Party

Ellen Taylor volunteered to organize the party this year.  The date will be July 21st at the Town of Day Picnic area. She needs to check with the town to be sure there is nothing else going on. She asked about putting an ad in the Edinburgh News. It was stated that they usually put it in for June and July and it will need to be sent in by May 15. She said she has several people that have volunteered to help with the planning. After she meets with Al Sofen there will be a meeting to work on the party details.  We are planning on having a Chinese Auction and will be asking for donations for it. She had spoken to Steve Cowles about performing but it was decided that his price was too high. They will be looking into other prospects.

 

Trail Report

The trails are closed for the season.

Jim Looman brought up several issues about equipment that needed to be addressed. He said he looked into getting a new Honda side by side with tracks. The club really needs to upgrade some equipment and it is not good to be out alone on the trails; this should encourage more people to be involved in grooming. He also suggested selling some of the older equipment and put the money towards the new Honda. The 2014 Skandic could be sold but would need to be taken somewhere to be fixed first. He also said an extension needed to be built off the aluminum building for additional storage and that with the purchase of some precut steel he could build a new drag 6ft wide by 8 ft long.

 

A motion was made by Dan Looman that the club would fix and sell the 2014 Skandic sled, the old enclosed trailer, and one of the old drags. The club would also agree to fund a new lean-to extension built off the aluminum building, the cost of materials for Jim Looman to build a new 6ft wide drag and to facilitate the purchase of a new side by side with tracks. Jim will acquire the info on the purchase of the new vehicle and bring to the Executive Board for final approval and securing of the financing. The motion was seconded by Jim Bowie and Bill Taylor and approved.

 

 Jim and Dan Looman said they will continue to do whatever equipment maintenance is needed.

 

Old Business

Chris said they are still looking at the by-laws.

 

New Business

Work Party- Saturday, April 14, 9:00 am at the groomer barn immediately followed by an organizational meeting with Al Sofen on future trail maintenance.

 

Trail Work- Chris said that there will be logging soon on the trail from Fuller’s Store to Wessels Rd. There are quite a few trees flagged to be taken down. We will need people to take all the trail signs down in that area.

 

Trail Coordinator’s Meeting at Long Lake-Chris received a letter inviting club members to this meeting. They will be discussing trail issues. No one offered to attend.

 

Mulleyville discussions- Chris attended one of their meetings. They are in support of an allegiance with us. Some people have said they heard talk that we are planning on merging with them. This is not something that is currently in the works.

 

Misc. business-

Corrine said the 2017 books are ready for the auditors and need to be back by May 15.

 

Jay Sterns wanted to thank Dan and Jim Looman for all they have done and continue to do for the club.

 

A motion was made by Laurent Benway and seconded by Bill Taylor to adjourn the meeting at 10:30 am.

 

Respectfully submitted,

Ellen Taylor (secretary)

 

Officers are as follows:

President-Chris Waite                           Present

Vice President- Sue Safarik                  Present        

Secretary-Ellen Taylor                          Present

Corr. Secretary-Donna Novotny           Absent

Treasurer-Corinne Ricciardi                 Present

Trail Coordinator -                                vacant

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Sacandaga Snowmobile Club

March 3, 2018

Placid Pines

Attendance:  24 members

The meeting was called to order by Club President Dan Looman at 9:30am.

The previous meeting minutes were read by Ellen Taylor. Motion to accept by Wally Robataille, seconded by Laurent Benway. Motion to accept Feb 2018 minutes approved.

 

The Treasurer’s Report was given by Corinne Ricciardi.

 

Committee Reports:

200 Club

Chris Waite reported that he has received money for 130 numbers. He has 29 definite to collect the money on and another 5 he’s sure will pay, leaving 36 still to sell. He will try to get those sold. Al Sofen and Jim Looman did a hard mailing to 200 club members that hadn’t previously been in the 200 Club and that brought in quite a few. Some people had said that they didn’t realize it was hard to sell the numbers and thought they were all taken. So, it was worthwhile to do the mailing.

 

Apparel

Wendy Clark reported that we took in $1,000 at the Winter Party, $264 of which was in credit cards sales. We had never accepted credit card payment before so we probably wouldn’t have made those sales if we did not offer that. Corinne said it only cost about $7.00 in fees to take all the credit card payments. Wendy said however the sales were down from last year’s party and may have been because the apparel trailer was located next to the grill last year and the grill was across the street this year.

 

Summer Party

Are we having one? Al Sofen said he is not going to organize the party anymore but would give all the info to whoever wants to do it. He would be glad to help out and consult. If anyone is interested, contact Al. The question was asked when is it? Al said usually the 3rd Saturday in July.

 

Trail Report

Jim Looman reported that we got snow but the trails are pretty wet. It would do no good to groom them. He then stated that he is resigning, he’s tired of doing all the work with little help. He will be glad to show anyone interested in taking over what to do and how to work the equipment. Chris said the club appreciates all his years of hard work for the trail maintenance.

There was a discussion on how to get volunteers. We need more people to participate and help with the work. Al Sofen suggested that we get a work group together and have the Trail Master oversee the work instead of being the only one to do the work. Al said he would be the organizer of this group and Jim Looman said he would help him. We will still need to fill the Trail Master position. This discussion was tabled until the next meeting.

 

New Business

Elections- Dan Looman said he does not want to continue as president due to health issues. He will be glad to assist the new president in the transition. He said he has enjoyed being president and the club is like a family. Everyone thanked him for his service.

 

There was a lengthy discussion on what to do about the elections and what the bylaws say in this situation. It was determined that if a President leaves office, the Vice President would assume the duties of the President and that the Board of Directors would be responsible for making appointments to any other empty positions. The Board of Directors is made up of the Audit Committee and the current officers (Executive Board). The decision was to go through with the elections with the current nominations and then accept the resignations of Jim and Dan afterward.

 

There was a motion by Jim Bogert and seconded by Bill Taylor to have the secretary submit the ballot electing all the nominees.  The motion was approved and the existing slate was voted into office.  At this point Dan Looman resigned as President and Jim Looman resigned as Trail Master.  Chris Waite then assumed the office of President.

 

New Officers are as follows:

President-Chris Waite                       

Vice President- vacant                

Secretary-Ellen Taylor                      

Corr. Secretary-Donna Novotny         

Treasurer-Corinne Ricciardi                

Trail Master-Vacant               

 

Chris Waite reported that the bylaws also say that an Audit Committee needs to be appointed by the President every 2 years. Chris made a motion to reappoint the same 3 people to the Audit Committee for the next 2 years (Jackie Robataille, Jim Bogert, and Barbara James). and Dan Looman seconded the motion.  The Executive Board approved the motion.

 

Now the Board of Directors needs to meet to appoint someone to the open items. Sue Safarik expressed interest in the Vice President position.

 

Annual Conference- Chris Waite said he signed up to go to the Annual New York State Snowmobile Association Conference in Niagara Falls and wanted to know if the club would pay for it? He said the total cost is $631 including mileage. It would be another $50 for Wendy to go with him. Dan Looman said the club always pays for who goes and it is beneficial to go. It was agreed the club would pay the cost for Chris and Wendy to go.

 

Email Notices- The question was asked if everyone was getting the emails and notices that Donna Novotny is sending out? Some were and some were not. They asked where she was getting the email addresses from and Dan said from peoples’ club registrations. He said these may not be up to date so it was suggested that people contact Donna or put your email address on the sign in sheet.

 

Mailings- Al Sofen asked if we should do a yearly hard mailing to all club members that would include the calendar of events and the info on the 200 Club? People agreed this would be a good thing. There was a discussion on when this should be done and it was agreed to do it in January.

 

200 Club one-time tickets- The issue of whether to sell the unsold numbers the night of the drawing for a one-time chance was raised for discussion. It was brought up that we should try to sell all the tickets and there were some suggestions on how to do that. The first drawing will be the the evening of the last Friday in March. There was discussion as to whether it would help to change the months that we hold the drawing; currently there are no drawings in Jan and Feb to allow time to collect money and sell open numbers. A decision was made to keep the drawing the way it is. Wally said people should try to sell numbers to your friends, that you don’t have to be a club member to get one. After discussion on what to do about one-time sales a motion was made by Dan Looman and seconded by Wally Robatille to allow 200 club members to purchase the one-time unsold numbers for $10 each and for people not in the 200 Club to purchase them for $20 the night of the drawing. All in favor of the motion.

 

Work Party- There will be a work party April 14 at 9:00 am. Meet at the groomer barn. They will need to take down signs and put away equipment.

 

No other new business

 

Chris Waite made a motion to adjourn the meeting, Dan Looman seconded. Meeting adjourned at 10:25 am.

 

Respectfully submitted,

Ellen Taylor (Secretary)

 

Previous Officers are as follows:

President-Dan Looman                        Present

Vice President- Chris Waite                 Present

Secretary-Kelly Keyrouse                    Absent

Corr. Secretary-Donna Novotny          Absent

Treasurer-Corinne Ricciardi                 Present

Trail Master-Jimmy Looman                Present


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Sacandaga Snowmobile Club Meeting

February 3, 2018

Placid Pines Pub

Attendance: 25 members

 

Club President Dan Looman called the meeting to order.

 

Kelly Keyrouse read aloud the meeting minutes from December 1, 2017.  A motion to approve was made by Donna Novotny, seconded by Al Sofen. Approved.

 

Corinne Ricciardi gave the Treasurer’s report.

 

Committee Reports:

 

200 Club:  Chris Waite reported that 52 out of 200 tickets have been sold to date.  Chris has made the first round of calls to all the ticket holders from last year.  There were 28 Tickets that were never sold last year.  Al Sofen mentioned that he had heard from some members that they object to the practice of allowing people the ability to spend only $10 to ‘buy in’ for one night on the night of the drawing.  Their argument is that these ‘one time’ purchases hurt the chances of those that spent $100 to get in for the entire year.  During the discussion that followed it was pointed out that the ‘one time ‘ purchases result in revenue that otherwise would not be realized.  The consensus of the members at the meeting was that the Club should make every effort to sell all 200 of the numbers in the drawing and hold off deciding whether or not to continue the practice of selling ‘one time’ chances until we see how sales go.

 

Recording Secretary Donna Novotny explained that our new email software shows that only 30% of our members are opening the emails she sends.  In response, Al Sofen suggested that the Club send a ‘hard’ mailing to all members promoting the 200 Club and our calendar of events.  Jay Stearns made a motion to approve the mailing and the purchase of postage and revisit the issue of ‘one time’ sales at the next meeting.  The motion was seconded by Jim Bogert and approved by all.

 

Apparel: Wendy Clark reported that sales via telephone calls and emails have been decent and that inventory has been restocked in anticipation of the winter party on President’s Weekend.  Sweatshirts for the groomers have been received and will be distributed to the grooming team.

 

Trail Report:  Jimmy Looman reported that the trails are in decent shape.  We need snow.  Ice filled in some of the holes in the snow cover.  Ice ruined the bridge on Richter’s trail and will need to be fixed once we get snow.  Logging has been completed and riders can get to the Mulleyville trails from the lake.  Fullers trail is in desperate need of snow.  Please use caution and be respectful of homeowners that live by the trails.  There have been complaints of loud sleds late at night.

 

Elections:   Dan Fields reported that no one has contacted him with nominations for the March elections.  Nominations for the March elections are as shown below:

 

 

 

 

 

PRESIDENT

VICE PRESIDENT

RECORDING SECRETARY

TREASURER

CORRESPONDING SECRETARY

TRAIL COORDINATOR

D. Looman

C. Waite

Ellen Taylor

C. Ricciardi

D. Novotny

J. Looman

 

 

New Business:

 

Trailer Purchase: Al Sofen reported that he obtained 3 quotes for a new trailer. The Edinburg Marina furnished the best price as follows:

10ft Triton aluminum Open Trailer $1,300

12ft Triton aluminum Open Trailer-$1,600

A motion to purchase the 12ft Triton trailer was made by Jim Bogert and seconded by Wally Robataille.  All were in favor

 

Winter Party: Al Sofen reported that the menu is all set for the picnic.  There will be plenty of food served from 12-3 at Placid Pines and Steve Cowels will perform at Ponderosa Pines from 3-6 P.M.  The party is Kid Friendly.  A Porta-Potty will be placed between both establishments.  A few volunteers have offered to help the morning of the party, but please if you can help, be there at 9-9:30.

 

Old Business:

No Old Business

 

Miscellaneous:   

Corrine reported that NYSSA Mileage rate is $.54.  Nothing additional for towing.                     

 

The next meeting will be Saturday, March 3, 2018 at 9:30 A.M. at the Placid Pines Pub. Elections for officers will be held.  

 

A motion to adjourn the meeting made by Jim Bogert and seconded by Donna Novotny.  Meeting adjourned at 10:07 A.M.

 

Respectfully Submitted,

Kelly Keyrouse

 

Board Members:

 

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, present

Trail Master – Jim Looman, present


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Sacandaga Snowmobile Club Meeting

January 6, 2018 9:30AM

Placid Pines Pub

Attendance: 24 members

 

Club President Dan Looman called the meeting to order.

 

The minutes from December 1, 2017 were read aloud by Kelly Keyrouse. Motion to accept by Al Sofen and seconded by Wally Robataille. Motion to accept was approved.

 

Corinne Ricciardi gave the Treasurer’s report.

 

Committee Reports:

 

200 Club:  John Ward reported that Chris Waite will be taking over the drawings for the 2018 year.  

 

Trail Report: Jimmy Looman reported that he NEEDS HELP!!  Jimmy has been working very hard to make the trails safe and clean for members to ride but he needs help, it can’t be done alone.  If you have any time to volunteer please help out!

 

Dan Looman reported there are now satellite radios in all groomer vehicles. Richter’s trail was reported to be in great condition with only a few ice spots, but brushing should be done. 

 

The ongoing logging should be done in a week or two so please keep off closed trails.  It was suggested to put up a snow fence in front of closed trails since people are disregarding the “Trail Closed” signs.  If you ride on closed trails, this will cause the trail to be closed permanently.  Please stay off CLOSED TRAILS!!  Jay Sterns volunteered to go close off the trails.

 

Jimmy Looman proposed that a new flatbed snowmobile trailer be bought for the club.  Right now there is an enclosed trailer but the drag cannot fit on that trailer. The Club is always borrowing a trailer when it needs to move the drag.  A flatbed trailer would also be helpful for moving hay, a groomer machine, etc.  

 

It was proposed that Al Sofen look into prices and bring information to the next meeting to be discussed.

Al Sofen reported that Jim Looman did a great job on the New Trail, and the bridge is GREAT!

 

New Business:  

 

Winter Party: Al Sofen Reported that Placid Pines Pub will be catering the food for the winter party and agreed to hold the cost at $10 per head.  Al also thanked all the volunteers for signing up for cooking at the grill.  The grill will be set up outside and catered food will be set up inside. 

Steve Cowles will be playing from 3-6 pm at Ponderosa Pines.

 

Volunteers are needed to help set up the morning of the party.  Please meet at Placid Pines/Ponderosa Pines 9-9:30 am February 18, 2018. Flyers will posted as well as an ad in the Sacandaga News Letter

 

Apparel:  Chris Waite reported that he turned in $135 to treasure for apparel that has been sold.  Sales are slowing down.

Dan Looman requested new sweatshirts for the Groomer Team.  The apparel team will review with Clear Image on a design and get the shirts ordered.

 

Elections:

 

Election of Club officers will take place at the meeting on March 3, 2018.  In the meantime, the Nominating Committee will work to assemble a slate of candidates for presentation at the meeting on February 3, 2018.  Any member in good standing can run for office; all offices are up for election.  Contact Dan Fields at dannyfats@yahoo.com if you are interested in running for office.

 

Old Business:

No Old Business

 

Miscellaneous:   

Nothing to report              

 

The next meeting will be Saturday, February 3 at 9:30 A.M. at Placid Pines Pub.

 

A motion to adjourn the meeting made by Wally Robataille and seconded by Jimmy Looman.  Meeting adjourned at 10:00am.

 

Respectfully Submitted,

Kelly Keyrouse

 

 

Board Members:

 

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, present

Trail Master – Jim Looman, present


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Sacandaga Snowmobile Club Meeting

December 1, 2017

Edinburg Community Center

Attendance:17 members

 

The meeting was called to order by Club President Dan Looman at 7:30 P.M.

The previous meeting minutes were read by Ellen Taylor. Motion to accept by Jackie Robtallie, seconded by Chris Waite. Motion to accept November 2017 minutes approved.

 

The Treasurer’s Report was given by Corinne Ricciardi.

Report was accepted and approved.

 

The 2016 books were reviewed by the accountant and the Audit Committee. Jackie Robtallie read the letter from the committee which said the books were in excellent shape. Thank you Corinne.

Committee Reports:

200 Club

John Ward was not present but Chris Waite reported that John sent Dan the winners from last drawing to post. He said John indicated that he may not want to take care of the drawing anymore.

 

Apparel

Chris reported that they have not sold very much. A few people suggested that they display some items at Fuller’s. He will check with the owners.

 

Winter Party

Al reported that he spoke to the owners of Ponderosa Pines and they are all for having the party there again. He needs to confirm with Barb and Ed when they are back from vacation if Placid Pines is in again. He said this year they would like to have the food at Placid and the music at Ponderosa. Food would be from 12-3 again, hamburgers cooked on grill by volunteers and the food inside catered. Al was looking into who to get for music, wanted to keep it simple with a one person band. A sign up sheet for the grill was passed around.

 

Trail Report

Dan said they need to work on the trails or there will not be any to ride on. He is meeting with Kurt Rycheck to make arrangements for using his bull dozer to work on the trails. Will need help moving the lumber for the new bridge. There will be a work party on Dec 16 and 17. On the 16th

meet at the groomer barn at 900 am. Bring your 4 wheelers to be able to get into the woods. Also need about 3 people to help Dan put the track on the big groomer.

Al reported that the trail to Fuller’s Store is done.

New Business

Dan said there are new rules for registrations. The fines are doubled for not having one. Also, be sure to place the sticker in the correct spot. He said they will have police out patrolling.

 

Next month meeting will be at Placid Pines on Sat. 9:00 am.

 

A new member was in attendance that previously belonged to the Mulleyville Club.

 

Evan asked if there was anywhere to hook up with people riding during the week. He’s looking for riding partners.

 

Old Business

Jackie, who is on the nominating committee, asked who would be leaving office. All office positions expire at the same time. Nominations will be needed for all positions.

 

Motion to adjourn the meeting was made by Wally Robatallie and seconded by Jackie Robtallie. Motion carried and the meeting was adjourned at 8:06 pm.

 

Respectfully submitted,

 

Ellen Taylor (alt secretary)

 

Board Members are as follows:

President-Dan Looman                         Present

Vice President- Chris Waite                 Present

Secretary-Kelly Keyrouse                      Absent

Corr. Secretary-Donna Novotny          Present

Treasurer-Corinne Ricciardi                 Present

Trail Master-Jimmy Looman                Present



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Sacandaga Snowmobile Club Meeting

November 17, 2017 7:30 pm

Edinburg Community Center

Attendance: 16 members

Club Vice President Chris Waite called the meeting to order.

 

Recording Secretary, Kelly Keyrouse, had no previous minutes to read as no members showed up to the October Meeting.

 

Corinne Ricciardi gave the Treasurer’s report. Report was accepted and approved

 

Committee Reports:

 

200 Club:  John was not present to report.

 

Trail Report: Trail Master Jim Looman was not at the meeting to report but Al Sofen reported that logging will be continued this winter, closing a significant portion of our trail.  Al and Dan have been working with Saratoga County to get an old logging road cleaned up to use as an alternate for the trail affected by the logging.  The alternate trail appears to be wide enough to accommodate the big groomer.  Our club will need to build a new bridge to replace one that was vandalized.  Trails this season will not cross Johnny Cake Lake; the turnoff will be before that trail.

 

Fuller’s Store will remain open this winter and the Club will maintain the trail from the lake to the store.  Volunteers are needed to help mark the trail and clean up brush. 

 

Volunteers are also needed to help with getting Richter’s trail open including erecting signs and marking the trail through the park.

 

There will be a work party on December 16th at the club barn on Turner Road.  The track on the big groomer needs repairs and requires a number of people to lift and position the track.

 

New Business:  Election of Club officers will be held in March.  A nominating committee should be formed now to identify candidates for the next two-year term. Chris will be contacting Jim Bogert and Jackie Robataille to see if they will help with this.

 

Winter Party: The annual Winter Party will be held February 18th, the Sunday of President’s Weekend.  All members agreed that the location between Placid Pines and Ponderosa Pines is a good one.  Al Sofen will organize this event as his last party and will contact the necessary local businesses and vendors.  More to report at the next meeting.

 

Apparel:  Wendy Clark reported that she has given Corrine $76 to deposit for recent sales.

The club made $500 at the summer picnic. 

There will be a Holiday Sale on all apparel; notices will be posted to Facebook and the club website.

 

Winter Organized Rides

No Report

 

Old Business:

No Old Business

 

Miscellaneous:   

Membership-Club has received 2 checks for dues

 

The next meeting will be Friday December 1, 2017 at 7:30 at the Edinburg Community Center

 

A motion to adjourn the meeting made by Donna Novotny and seconded by Al Sofen.  Meeting adjourned at 8:04pm.

 

Respectfully Submitted,

Kelly Keyrouse

 

Board Members:

President – Dan Looman, absent

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, present

Trail Master – Jim Looman, absent

 

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Sacandaga Snowmobile Club Meeting

April 1, 2017 9:30am

Placid Pines Pub

Attendance: 15 members

Club President Dan Looman called the meeting to order.

 

Recording Secretary, Kelly Keyrouse, read the previous meeting minutes. Motion to accept made by John Ward and seconded by Jackie Robataille. Motion to accept March minutes approved.

 

Corinne Ricciardi gave the Treasurer’s report. The end of the year balance in the checking account is $X,XXX.

 

Committee Reports:

 

200 Club:  John reported that checks are rolling in for the season.  29 tickets are still available at the moment.  Many people not buying tickets due to moving south, need to promote to get more tickets sold as this is our only fundraiser which helps keeps the groomers maintained.  Barbara made up new signs to hang up in local establishments.  Kelly posted on Facebook to let as many people know about the drawing.  You do not need to be a member to have a ticket.

 

Trail Report: Trails are closed, still need work done.  Volunteers are needed to take down signs.  There will be a work party this summer to put insulation up in groomer barn. 

 

New Business: Chris reported the most recent copy of the By-laws he has is from 2008.  A committee is needed to help work with him to construct an updated copy.

 

Chris requested that Corrine issue a monthly Treasurers report to pass around at each meeting and then returned to her before end of meeting.  Motion was approved by all members at meeting.

 

Summer Party: Al Sofen is organizing the Summer Party, He could not attend meeting but sent an email with an outline estimating the expenses for the party. 

Catering-$1,000-$1,250

Burgers, dogs, etc.-$400-$600

Entertainment-$400-$700

Totaling-$1,800-$2,550

Members at the meeting discussed still having the party as bring a dish to share and only have a few items catered.   The club would provide the burgers and hot dogs and have members volunteer to cook just like the winter picnic which worked out very well.  We discussed having a DJ or acoustic guitar player to lower cost. 

There will be a committee meeting soon to discuss more.

 

Apparel:  Wendy Clark reported the sales have been slow since the winter picnic.  Sold 52 items last month.  Kid’s apparel is not moving well, there will be a sale on these items.  Club will order new shirts for summer picnic.  

 

Winter Organized Rides:

No Report

 

Old Business:

No Old Business

 

The next meeting will be Friday, October 6, 2017 at Edinburg Community Center at 7:30PM

 

A motion to adjourn the meeting made by Wally Robataille and seconded by Jimmy Looman.  Meeting adjourned at 10:03 am.

 

Respectfully Submitted,

Kelly Keyrouse

 

 

Board Members:

 

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, Absent

Trail Master – Jim Looman, present


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Sacandaga Snowmobile Club Meeting

March 4, 2017

Placid Pines Pub

Attendance: 17 members

The meeting was called to order by Club President Dan Looman at 9:30 A.M.

The previous meeting minutes were read by Ellen Taylor. Motion to accept by Jackie Robtallie, seconded by Donna Novotny. Motion to accept February 2017 minutes approved.


The Treasurer’s Report was given by Corinne Ricciardi. Report was accepted and approved.

Committee Reports:

200 Club

John Ward said he is having trouble selling tickets. There’s no one around due to weather conditions which makes it difficult to see people. He will continue making phone calls to get money from the people already in. We need to put flyers out to advertise and maybe put an ad in the town newsletter. People could purchase to give away as gifts. The first drawing is set for next month (April) and John assured the club that the 200 Club is solvent.

 

Winter Party

Good turnout. The quantity of food worked out well;  Al ordered for 75 people which was just about right. Not much left over. Hamburgers ran out pretty quickly.


Donations were $254; 50/50 drawing netted $168.  Overall cost to club was about $600 considering an estimated $250 in profits from apparel sales.

 

Summer Party

Dan L. reminded everyone that there is only one more meeting before July so we need to have a decision on this party by next meeting.


Al Sofen suggested we continue with the 3 hour food limit; we can decide what the hours will be.  We should again go with the catering and people can bring sides/desserts. We will still cook hamburgers and hot dogs but nothing else. Al Sofen said he would head the party committee if we want to do it this new way. We would order more food this time since we get a bigger turn out in the summer. Al will research the cost and report next meeting.

 

It was suggested that we try to get different entertainment this year; we need suggestions.

Date: Saturday, July 22, 2017               Where: Town of Day Picnic Area

 

Motion to accept planning for Summer Party: Al Sofen, John Ward second, motion accepted.

 

Trail Report

Dan said trails are shot right now, need snow. Only thing they can do now is maintain equipment.

 

New Business

None

 

Motion to adjourn the meeting was made by Wally Robatallie and seconded by Sue Safarik. Motion carried and the meeting was adjourned at 9:50 A.M.

 

Respectfully submitted,

 

Ellen Taylor (alt secretary)

 

Board Members are as follows:

President-Dan Looman                       Present

Vice President- Chris Waite                 Present

Secretary-Kelly Keyrouse                    Absent

Corr. Secretary-Donna Novotny           Present

Treasurer-Corinne Ricciardi                 Present

Trail Master-Jimmy Looman                Absent



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Sacandaga Snowmobile Club Meeting

February 4, 2017

Placid Pines Pub

Attendance:  20 members

The meeting was called to order by Club President Dan Looman at 9:41 A.M.

The previous meeting minutes were read by Donna Novotny.  Motion to accept by Al Sofen, seconded by Wally Robatallie.  Motion to accept January 2017 minutes, approved.

The Treasurer’s Report was given by Corinne Ricciardi.  Balance at end of month, $xx,xxx.xx Report was accepted and approved.

 
Committee Reports:
200 Club:
John Ward reported that he is making phone calls to holders of numbers that have not renewed for 2017.  Right now only about half of the numbers have been sold.  Wally Robatallie suggested that our newsletter clarify that it is not necessary to be a Club member to hold a number or to win.  Numbers can be purchased and given as gifts.  A flyer will be made and distributed and the Club website will be clarified to match.
 
Winter and Summer Parties: 
Al Sofen will be sending out a blast email about the Party in the Pines, asking for RSVP’s.  Club is supplying the Burgers & Dogs.  A caterer will supply a variety of salads.  A porta-potty will be available to lighten the load on the septic systems.  There is a sign-up sheet for 1 hour cooking details; a couple of slots are still available for volunteers.
 
Trail Report:
Several members were out grooming the trails on previous days.  Riding conditions are reportedly pretty good.  Jay Sterns stated that he had been on all of our trails and wanted to thank the groomers for a great job.
 
Saratoga County Planner, Jason Kemper, has been working with the Club to get funding for a bridge to be constructed where conditions require one on the Lost Diamond Trail.  The logging company that has caused a portion of trail S80 to be closed due to their logging operation has assisted the club with the establishment of a bypass trail.  The company spent at least 10 hours establishing GPS positioning and clearing some logs and debris.  They have submitted a bill to both Mulleyville Club and Sacandaga Club for a total of $150 to be split by each club.  Al Sofen made a motion that our club pay $75 on this bill.  The motion was seconded by Chris Waite and approved by the membership.  
 
Apparel: 
Wendy Clark reported that new apparel has arrived.  We are now stocking navy t-shirts & navy, gray & black sweatshirts w/hoodies.  T-Shirts are $12, Hoodies $25, Hats $12.  XXL and larger sizes are an additional $3 per shirt or hoodie.
 
New Business:
Club is having a work party on the trails immediately following this meeting.  Please come if you can.
 
A motion to adjourn the meeting was made by Wally Robatallie and seconded by Jay Sterns.  The motion carried and the meeting was adjourned at 10:07 A.M.
 
Respectfully Submitted,
Donna Novotny (filling in)

Board members are as follows:
 
President-Dan Looman - Present
Vice President- Chris Waite - Present
Secretary- Kelly Keyrouse - Absent
Corresponding Secretary- Donna Novotny - Present
Treasurer- Corinne Ricciardi - Present
Trail Master- Jimmy Looman - Absent


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Sacandaga Snowmobile Club Meeting

January 7, 2017

Placid Pines Pub

Attendance: 24 members

Club President Dan Looman called the meeting to order at 9:30 A.M.


Special Guest-Tony Goetke, NYS Forest Ranger introduced himself.  He is visiting local clubs and meeting members, making them aware of the rules and regulations for riding snowmobiles on state land.


Recording Secretary, Kelly Keyrouse, read the previous meeting minutes. Motion to accept made by Jimmy Looman and seconded by Dan Fields. Motion to accept December minutes approved.


Corinne Ricciardi gave the Treasurer’s report.

Committee Reports:

200 Club:  John reported that tickets for the 2017 drawing are available.  He has been out collecting money already.  Please mail checks to Sacandaga Snowmobile Club to reserve your number or see a club member.  If you would like to switch your number please call John at 518-863-8837 to see what numbers are available.

Trail Report: Jim Looman reported “We need snow and cold weather!”  There are many wet spots on the trails and more work is needed. The Turner Road trail is in very poor condition and the Mullyville Club has this trail marked as closed on their map.

Jay Sterns asked if other clubs close their trails, why we don’t close ours.  Dan Looman replied that when the trails get closed, snowmobilers still get around gates and go on them or vandalize personal property.

John Ward knows of some free pallets that he will get for the club for trail maintenance.

New Business: Dan Looman reported that new trail maps are ordered and will be distribulted to local establishments once they come in.

Winter and Summer Parties: Al Sofen is organizing the winter party. Al was not able to attend meeting but he did send a signup sheet for members to volunteer their time to cook at the grill for the party.  Please volunteer your time if you can, it is very much appreciated!

The December meeting minutes stipulate that club members can attend the Winter Party at no cost and that guests are required to pay a $10 donation. The party notice published in the Sacandaga Newsletter and distributed to all members via “blast” e-mail indicates that the party is free of charge to ALL attendees.

In order to avoid conflicts, John Ward made a motion that non-members and guests be admitted at no charge and that a donation jar be put out for any guest who would like to make a donation. The motion was seconded by Chris Waite and approved by those attending.   

Apparel:  Wendy Clark reported that the club made $243.95 during the holiday sale.  She will be meeting with Fred at Clear Image to place an order for new apparel.  

Winter Organized Rides

No Report

Old Business:

No Old Business

Miscellaneous:  Chris Waite mentioned that during the April 2016 meeting it was reported the club was going to review the by-laws.  Chris asked members to join a committee to review.  Donna Novotny volunteered to help.

The next meeting will be Saturday, February 4, 2017 at Placid Pines pub at 9:30 AM

A motion to adjourn the meeting made by Jimmy Looman and seconded by Wally Robataille.  Meeting adjourned at 9:55 am.

Respectfully Submitted,


Kelly Keyrouse

Board Members:

President – Dan Looman, present

Vice President – Chris Waite, present

Treasurer – Corinne Ricciardi, present

Secretary – Kelly Keyrouse, present

Correspondence Secretary – Donna Novotny, present

Trail Master – Jim Looman, present

 

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